Distributed Meetings in Distributed Teams

(Experience report, 30 min) [ Slides ]

Author(s): Marc Bless (WEINMANN medical technology)
Session: Distributed
Session chair: Patrick Kua (Thoughtworks)
Date: Thursday, 3 June 2010: Main Conference
Time: 10:30-12:00
Emails and phone calls are insufficient and most inefficient for distributed communication and meetings. It is impossible to let a team improve by these means. This experience report presents how we dealt with the lack of communi- cation in a distributed Scrum Team in three locations and two different time zones. We created a virtually colocated team by using video confer- encing systems even for daily meetings and remote desktop systems for handling documents and tools. With such systems all necessary meet- ings and practices can be executed. It is even possible to support highly collaborative sessions like planning poker, pair programming, and retro- spectives. The necessary budget to set up such systems is outweighed by the ob- tained effectiveness and efficiency of team communication.

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